We will get to the details of uncollated printing in a while. And you probably use the setting almost all the time without even knowing.īut, when you have different contents in a single document that you intend to use for different purposes or hand out to different sets of people, make sure you have unchecked the collate option.
This automated printing option is often the default setting in various versions of Microsoft Word. So, you will have each assembly ready to distribute or bind. The technique used for the purpose is collating.Ĭollated documents come as packages or sets, meaning the printer will print the whole file in order before moving on to printing the next batch. Because each document again has multiple pages that should be sequentially arranged to form a set or package.Īnd with the advent of printing technology, this sequencing can be done automatically and effortlessly. When printing multiple sets of a document, manually sequencing the page is a great deal of labor.
#Printer collate meaning how to#
Meanwhile, if you need help printing double-sided pdf, read and learn how to print double-sided PDF effortlessly on Mac and Windows?Īnd collate printing means having your printed document arranged in a predetermined sequential order. And this article will guide you through the instances where you can benefit from the technique. There are several perks of collating printing. So, what does collate mean when printing? Well, it’s a technique to have your multiple-page document printed according to the predetermined sequence.Īnd it comes in handy when you are handling catalogs, booklets, or a large number of official documents. And while printing a large document, you must have wondered about whether or not to click on the ‘Collate copies.’ Some form of collating will be necessary for multiple page documents but if collating should be done while printing or in the inserting phase of the project depends on the size, type of information, and design of the piece.In general, collate means gather and combine, which refers to arranging information or data. It is also best practice to add a sort number onto each page so an audit can be conducted to confirm that the pages have been collated correctly and are in the correct order. Typically when a piece has multiple pages with generic information, the piece is inserted one after the other, as the sequence does not matter, but when there is personalized information it is better to nest the pages to ensure that personal information is consistent. A printer can either print the pieces in the correct order or print each version separately and collate the pieces when inserting. In these cases the piece can either be inserted one after the other or can be nested behind each other. When a piece needs to be inserted into a regular #10 envelope collating will need to be done after the piece is folded when the pieces are being inserted. Once the files are printed they can be directly inserted into 9x12 envelopes stapled or binded and will remain in the correct order and grouping. We can also setup your variable data merge so that the file is in the correct format to be collated when printing.Ĭollating during the printing process works well for packets that will be stapled, binded, or inserted into a 9”x12” envelope. At Action Mail we can collate when printing (as long as the file has a FreeForm, PPML, Creo VPS, Xerorx VIPP, PDF/VT imposition or needs to be collated after a set number of pages) and can also collate after printing when inserting or assembling the piece. Pages can be collated based on a set number of pages (after every nth page) or after each record (when printing variable data).
Collating is important when sending multiple page documents like open enrollment information, financial documents, statements, etc that have sensitive and personalized information on each page.
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